# AI Expense Tracker

WhatsApp Your Receipts, Get Automatic Reports

Stop manually logging expenses. Just photo your receipts to WhatsApp, AI categorizes everything, and generates monthly reports automatically. 90% less manual data entry.

[See How It Works](/content/use-cases/expense-tracker#solution/index.html)

## The Problem

### Manual expense tracking is costing you more than money

01

#### For Freelancers

- 20–50 expenses per month to manually log
- Forget to log expenses immediately, lose receipts
- Tax time becomes a nightmare with missing deductions
- Opportunity cost: 3–5 hours/month on bookkeeping

02

#### For Sales Teams

- Team of 10 = 500+ expense claims/month
- Manual approval workflow causes reimbursement delays
- Fraud risk from fake or inflated receipts
- Finance team wastes hours on data entry

03

#### For Small Business Owners

- Mixing personal and business expenses accidentally
- No clear picture of monthly spending patterns
- Missing tax deduction opportunities regularly
- Accountant charges extra for disorganized records

## The Solution

### Photo it. Send it. Done.

Just photograph any receipt and send it to WhatsApp. The AI extracts every detail, categorizes it, and logs it instantly — no manual entry needed.

- Bot OCRs receipt: amount, date, merchant, category
- Smart categorization (meals, travel, software, etc.)
- Asks clarifying questions only when needed
- Logs automatically to Google Sheets or Notion
- Monthly expense report generated and emailed as PDF
- Category breakdowns and tax-deductible vs personal split
- Manager Slack notification for team approval flows
- One-click approve/reject, then syncs to QuickBooks / Xero

## Core Features

### Everything you need

#### OCR & Auto-Categorization

Extracts amount, date, merchant, and items from any photo. Smart categorization that learns from your patterns. Handles blurry or crumpled receipts.

#### Multi-Channel Input

WhatsApp (primary), Telegram, email forwarding, and Slack integration. Send receipts from wherever you are, on any device.

#### Reporting & Analytics

Monthly spend by category, year-over-year comparisons, budget vs actual tracking, and tax deduction summaries ready for your accountant.

#### Team Approval Workflows

Spending limits per employee, manager approval flows, fraud detection, and per-project expense tracking for teams of any size.

#### Multi-Currency Support

Auto-detects currency from receipts and converts to your base currency. Perfect for international travel and remote teams.

#### Instant Setup

Connect WhatsApp in 10 minutes. Photo 3 receipts to train the bot on your categories. Then just keep sending receipts — no further setup needed.

## Tech Stack

### Powered by best-in-class integrations

- OpenClaw Core
  - WhatsApp Business API
  - OCR (Google Vision)
  - Tesseract OCR
  - Multi-Model Routing
  - File Storage

- Accounting Systems
  - Google Sheets
  - Notion
  - Airtable
  - QuickBooks API
  - Xero API
  - Zoho Books

- Team Collaboration
  - Slack Notifications
  - Email Reports
  - Telegram Alerts

## Pricing

### Simple, transparent pricing

- **Free**  
  ₹0/mo  
  20 receipts/month
  - Basic categorization
  - Google Sheets export

- **Most Popular Personal**  
  ₹199/mo
  - Unlimited receipts
  - Smart categorization
  - Monthly PDF reports
  - Tax deduction summaries

- **Business**  
  ₹999/mo
  - Up to 10 employees
  - Approval workflows
  - Accounting system integration
  - Admin dashboard
  - Fraud detection

- **Enterprise**  
  Custom
  - Unlimited employees
  - Custom integrations
  - Dedicated support
  - On-premise deployment
  - SLA guarantees

## Who Is This For?

### Built for people like you

#### Freelancers & Consultants

50–200 expenses per year. Need organized records for tax filing and want to maximize deductions without the hassle.

#### Sales Teams

Frequent travel and client meals. Need quick reimbursements and manager approval with minimal friction.

#### Small Business Owners

Mix of personal and business expenses. Want spending visibility and clean records for tax season.

#### Accountants

Managing multiple clients. Need organized expense data and want to drastically reduce data entry time.

## Why MeetClaw

### The clear advantage

**vs Manual Spreadsheets**
- Automatic OCR vs manual typing
- Smart categorization — zero effort
- No data entry errors
- Always accessible via WhatsApp

**vs Expensify & Concur**
- ₹199/month vs $9–15/user/month for teams
- WhatsApp-native — no separate app to install
- Self-hosted option available
- Simpler, more intuitive flow

**vs Bank Statement Imports**
- Receipt photos = audit-ready proof
- Categorize before transaction posts
- Split personal/business on the same card
- Captures cash expenses — not just card

## Get Started

### Ready in 10 minutes

01

#### Connect WhatsApp

Scan the QR code to link your WhatsApp to the expense bot. Takes under a minute.

02

#### Send 3 Receipts

Photo any 3 receipts and send them. The bot learns your categories and preferences immediately.

03

#### Just Keep Sending

That's it. Send receipts as you go. Reports are generated automatically at month-end.

### Launch Offer

- First 3 months at 50% off
- Free migration from Expensify or spreadsheets
- 1-hour onboarding call included

🛡️ 30-Day Money-Back Guarantee. Not satisfied? Full refund, no questions asked.